12413: Executive Officer - USAID/Haiti (fwd)

[Bob Corbett <corbetre@webster.edu>]

From: Merrie Archer <MArcher@nchr.org>

Executive Office (EXO)
ISSUANCE DATE: June 21, 2002
CLOSING DATE: July 8, 2002
SOLICITATION NUMBER: 521-02-002 Gentlemen/Ladies:
SUBJECT: Solicitation for Personal Services Contractor (PSC) USAID/Haiti
Executive Office (EXO)
The United States Government, represented by the U.S. Agency for
International Development (USAID), is seeking proposals (Standard Form 171's
or OF 612's) from U.S. citizens interested in providing the PSC services
described in the attached. Submissions shall be in accordance with the
attached information at the place and time specified. Any questions may be
directed to Annouck B. Hudicourt, Acquisition Specialist, USAID/Haiti, who
may be reached at FAX No. (509) 229-3201 or E-Mail ahudicourt@usaid.gov.
Applicants should retain for their records copies of all enclosures which
accompany their applications. Due to the unreliability of phone and fax
service, all applications and the required documents should be submitted via
internet as email attachments and originals sent via mail. Any submissions
made via e-mail must be in Word 97 or Wordperfect 5.1. If sent via courier
to: Contracting Office - USAID/Haiti Solicitation No. 521-02-001 17,
Boulevard Harry Truman Port-au-Prince, Haiti Tel: (509) 229-3071 If sent via
Facsimile and/or e-mail to the number and or e-mail address above. Late
applications shall not be accepted, unless proof is provided of mishandling
once received in USAID Haiti. Along with the SF171 or OF 612, applicants
shall provide CV and three written references including contact information.
Applicants are also requested to provide their full mailing address (fax,
telephone and/or e-mail where applicable).
Sincerely, Gerald R. Johnston Executive Officer
Attachment 2
ATTACHMENT TO SOLICITATION NO. 521-02-002 1.
SOLICITATION NUMBER: 521-02-002 2.
ISSUANCE DATE: June 21, 2002 3.
CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: July 8, 2002 -
16:00 PM local time 4. POSITION TITLE: Executive Officer - USAID/Haiti 5.
MARKET VALUE: $82,580 - $107,357 per annum (GS 15 - equivalent) 6. PERIOD OF
PERFORMANCE: September 2002 - September 2004 7. PLACE OF PERFORMANCE: Duty
station is Port-au-Prince, Haiti 8. POSITION DESCRIPTION: POSITION TITLE:
EXECUTIVE OFFICER - USAID/HAITI This position requires a contractor with
excellent skills in management and implementation. It is also crucial that
the incumbent possesses an excellent ability to work with other
organizations and contractors. An ability to preserve staff morale and
performance under rapidly changing conditions is absolutely essential. The
Executive Officer directs the management services and logistics support
operations of the mission. NATURE AND SCOPE OF WORK In accordance with AID
policy (See AID Handbook 23, Chapter 1) the Executive Officer serves as the
principal advisor to the Mission Director and mission staff with full
responsibility for providing leadership, advice and staff support in the
administrative management functional areas of: management analysis; office
services management; budget planning, formulation and control; procurement
of commodities, services supplies equipment and facilities; property and
supply management; personnel management and services; housing;
transportation; equipment and maintenance services; and participant
training; and communication resources. The Executive Officer is the focal
point and is responsible for insuring that adequate management and
logistical support is provided for all mission administrative and program
operations and related PASA and contract activities. REPRESENTATIVE DUTIES
Plans, directs, and administers the management program of the mission.
Supervises the Executive Office staff including the Information Management
Office (IMO), the General Services Office (GSO) and the Communications and
Records (C&R) and directs the management planning and service activities
within the mission's management and administrative complex. Develops,
interprets and assures implementation of administrative management policies,
regulations and procedures and maintains a constant awareness of and assures
compliance with cooperating country statutory or regulatory requirements
affecting administrative management services of the mission or its
employees. Establishes effective working relationships with the cooperating
government, its business community, and with other U.S. Government,
voluntary agencies, other institutions and contractors operating within the
cooperating country. As a senior staff officer, participates in the
formulation of mission management policies on program planning, development,
implementation and evaluation. Reviews mission development assistance
projects for their management support requirements and in collaboration with
appropriate mission officials, develops manpower and logistical support
requirements with budgetary limitations. Exercises primary responsibility
for all OE procurement, to include identifying requirements, locating
appropriate local or off-shore vendors, preparing purchase orders and/or
contracts, monitoring vendor/contractor performance, and initiating payments
as appropriate. May have delegated responsibility from the Mission Director
to execute obligating documents and exercise contract authority for entering
into contracts to purchase, goods, services, supplies, facilities and
equipment. Ensures that all procurement activities are conducted in
accordance with appropriate directives, including the FAR and AIDAR.
Provides advice and assistance in project-funded procurement as required by
USAID/Haiti teams. Plans and directs continuous evaluation of the
organization, staffing and services of the Mission. Assures optimal use of
material and human resources. Develops and prescribes appropriate internal
mission management systems and policies. Plans and directs continuous
evaluation of the organization, staffing and services of the mission to
insure maximum utilization of material and human resources. Plans and
directs the personnel management program for American and local national
employees. Advise on manpower development, employee relations. And employee
services. Participates with U.S. Embassy, and other U.S. agencies in local
wage surveys and other joint personnel policies and operations. Analyzes
mission management requirements and develops administrative and technical
support budgets. Direct the administration of current support budgets,
insuring prompt obligation of established object funding. Represents the
mission in developing and administering support agreements and budgets with
the Embassy, assuring that the mission receives the type and levels of
support for which reimbursement is made. Periodically requests audits by the
mission Controller of administrative support services and charges. Where the
mission provides services to the Embassy, assures that proper charges are
made to the Embassy for services rendered. Provides overall direction for
the mission's general services functions which include leasing and
maintenance of housing and office space; warehousing, personal property
acquisition, accountability, disposition, and disposal of expendable and
non-expendable supplies, automotive and office equipment, etc.; and develops
standards for issuing and controlling mission personal property. Provides
for repair and maintenance of equipment; motor pool and automotive
maintenance; procurement of administrative supplies; negotiation of leases;
contracts for structural modifications and changes and, as required, the
construction of needed facilities, including their plans, specifications,
designs, cost estimates, justifications, and cooperating government
approvals. Administers the mission's security program under the guidance of
the U.S. Embassy Security Officer and serves as unit Security Officer for
the mission. Advises and assists the cooperating government on management
problems, especially on matters affecting cooperating government/mission
programs and relationships. Advises and develops programs and activities
concerned with employee services such as fitness center, social and
recreational activities, credit unions, etc. ADMINISTRATIVE SUPPORT
Supervises the development of an operating expense budget in coordination
with Controller. Develops and prescribes appropriate internal management
systems and policies. Interprets AID/W management regulations, and directs
their application to facilitate the provision to the Mission of total
management support. Plans and directs the continuous evaluation of Mission
organization, staffing and services to ensure effective maximum utilization
of material and human resources. Establishes and maintains a directive
system for internal issuance of policies, procedures, and notices to Mission
personnel. Plans and directs the personnel management of the Mission for
both American and foreign national employees taking into consideration
manpower development requirements. Collaborates with Mission officials in
the proper placement of personnel and recommends action to assure maximum
utilization of personnel. Assumes leadership in planning and conducting
staff development activities, including training and awards program. Advises
on and develops programs and activities concerned with employee services
such as CLO, fitness center, health room privileges, etc. Provides overall
direction for the Mission's General Service Office. Plans and directs the
Mission's NXP and expendable property acquisition, accountability, and
disposition programs, and develops standards for issuing and controlling the
personal property of the Mission. Oversees procurement, installation,
training and usage of Mission ADP capability. Supervises, improves and
evaluates the office of Communication and Records and the office of
Information Management. Exercises certain contracting and /or purchasing
functions in accordance with AID Procurement Regulations and provides
guidance and advice to contractors for support services. Represents the
Mission in the Development and administration of the International
Cooperative Administrative Support Services (ICASS), and any other support
agreement or budgets which impact on the Mission. Monitors the type and
level of services and assessed charges for services rendered under support
agreements. Responsible for administering the Mission security program under
the guidance of the Regional Security Officer. EXO serves as unit security
officer for the Mission. Advise on Travel, Awards, Training, Classification
and all personnel matters. MINIMUM QUALIFICATIONS Education A Bachelor's
Degree in Business Administration or comparable degree is required.
Additional work experience may be considered in lieu thereof. EXPERIENCE At
least seven years progressively responsible government administration
experience with any USG agency desirable, USAID in particular. Experience in
building renovation in accordance with US Government physical security
standards is essential. Management functions that the incumbent must be
proficient in include personnel administration, management analysis and
planning, general services and travel, commodity purchasing and management,
procurement, budgeting, ICASS and contract management. Proven ability to
work independently with minimal supervision or guidance is required. Strong
interpersonal skills enabling him/her to establish and maintain strong
contacts with counterparts both inside and outside of USAID, and to work
collaboratively with USAID customers. Demonstrated excellence in oral and
written communication, including the ability to obtain, evaluate, and
interpret reports, and to effectively communicate USAID's mission to the
public. Demonstrated proficiency in USAID programming policies, regulations,
budgets, methodologies, and documentation. Training in General Services,
Personal Property Management, Motor transport, Requisitioning, and U.S
Government Procurement (Federal Acquisition Regulations (FAR) and Simplified
Acquisition Procedures) is required. PERIOD OF SERVICE The target start date
for this position is September 2002. Within 3 days after written notice from
the Contracting Officer that all clearances have been received or, unless
another date is specified by the Contracting Officer in writing, the
Contractor shall proceed to Port-au-Prince to perform the above services.
The Contractor's period of services is expected to be for two years.
SELECTION CRITERIA (100 POINTS TOTAL) Applicants will be evaluated on the
extent and quality of their education, experience, language and work skills,
and professional presentation as they relate to this position against the
following criteria: 1. Academic qualifications per above: 10 Points 2.
Technical knowledge, experience including procurement: 30 Points 3.
Managerial and leadership experience: 30 Points 4. Writing, analytical and
computer skills: 10 Points 5. Language and communication Skills: 10 Points
6. Relevant international experience 10 Points Total 100 Points 9. OTHER
REQUIREMENTS Applicants for this position must be able to obtain USAID top
secret security clearance, medical clearance from State Med and an ad hoc
contracting warrant if requested. French language skills at the S3/R3 level
are desirable. 10. BENEFITS: AS A MATTER OF POLICY, AND AS APPROPRIATE, A
PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS: 10-1. BENEFITS Employee's
FICA Contribution toward Health & Life Insurance Pay Comparability
Adjustment Annual Increase Eligibility for Worker's Compensation Annual &
Sick Leave Access to medical facilities Pouch mail service as per post
policy 10-2. ALLOWANCES (if Applicable). * (A) Temporary Lodging Allowance
(Section 120) (B) Living Quarters Allowance (Section 130) (C) Post Allowance
(Section 220) (D) Supplemental Post Allowance (Section 230) (E) Separate
Maintenance Allowance (Section 260) (F) Education Allowance (Section 270)
(G) Education Travel (Section 280) (H) Post Differential (Chapter 500) (I)
Payments during Evacuation/Authorized Departure (Section 600) (J) Danger Pay
(Section 650) * Standardized Regulations (Government Civilians Foreign
Areas). NOTE: FEDERAL TAXES: PSCs are not exempt from payment of Federal
Income taxes under the foreign earned income exclusion. 11. APPLYING
Qualified individuals are requested to submit a U.S. Government Optional
Form 612. This form is available at the USAID website,
http://www.info.usaid.gov/procurement_bus_opp/procurement/forms or internet
http://fillform.gsa.gov, or at Federal offices. OF 612 shall be submitted by
fax, e-mail, DHL or FEDEX air courier by the closing date, above, to:
Annouck B. Hudicourt Fax: 509- 229-3201 Email c/o Annouck B. Hudicourt:
ahudicourt@usaid.gov By DHL or FEDEX: Final Address: Annouck B. Hudicourt
Acquisition Specialist Contracting Office (CO) USAID/Haiti 17, Boulevard
Harry Truman Port-au-Prince, Haiti Telephone (509) 229-3071 To ensure
consideration of applications for the intended position, please reference
the solicitation number on your application, and as the subject line in any
cover letter. Depending on the number of applications received, it is
expected that after USAID's initial evaluation of applications only the
highest ranking applicant (or applicants) will be selected for an interview.
12. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs 01-10 Revision
of Medical Clearances Process - Personal Services Contracts (PSCs) with U.S.
Citizens, dated 03/31/01 01-07 Clarification of the extension/renewal Policy
Regarding Personal Services Contracts (PSCs) dated 03/23/01 00-08 Revision
of Competitive Process - Personal Services Contracts (PSCs) with U.S.
Citizen 00-05 Personal Services Contracts (PSCs) Annual Health Insurance
Costs 00-03 2000 FICA and MEDICARE Tax Rates for Personal Services Contracts
(PSCs) 99-7 Contractual Coverage for Medical Evacuation (MEDEVAC) Services
98-25 Defense Base Act (DBA) Coverage and DBA Waver List 98-24 Use of
Compensatory (Comp) Time by PSCs 98-23 Guidance Regarding Classified
Contract Security and Contractor Personnel Security Requirements 98-16
Annual Salary Increase for USPSCs 98-14 Change in Required Application Form
for USPSCs 97-16 Class Justification for Use of Other Than Full & Open
Competition for Personal Services Contracts with U.S. Citizens Contracted
with Locally with CCNs and TCNs Subject to the Local Compensation Plan, and
for Overseas Contracts of $250,000 or Less 97-3 New USAID Contractor
Employee Physical Examination 96-23 Unauthorized Provision in Personal
Services Contract 96-19 U. S. Personal Services Contract (USPSC) - Leave
96-8 Determining a Market Value for PSCs Hired Under Appendix D, Handbook 14
94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs) 93-17
Financial Disclosure Requirements Under a Personal Services Contract (PSC)
13. LIST OF REQUIRED FORMS FOR PSCs For initial consideration: 1. Optional
Form 612 or SF 171. Resume or CV may be attached. Upon advice by the
Contracting Officer that the applicant is successful: 2. Contractor Employee
Biographical Data Sheet (AID 1420-17) 3. Contractor Physical Examination
(AID Form 1420-62). 4. Questionnaire for Sensitive Positions (for National
Security) (SF-86) 5. Finger Print Card (FD-258). ** (Available from the law
enforcement offices or in USAID/Washington). * Standardized Regulations
(Government Civilians Foreign Areas). ** Forms 2 through 5 shall be
completed only upon the advice of the Contracting Officer that an applicant
is the successful candidate for the job.


Merrie Archer
Senior Policy Associate
(954) 462 8231